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Financial Reports · Inventory & Recipes

Understanding your P&L report in CashSheet

By CashSheet Team · · 6 min read
Understanding your P&L report in CashSheet

What the P&L tells you

The Profit & Loss (Income Statement) shows your Revenue, Cost of Goods Sold, Gross Profit, Operating Expenses, and Net Profit for a period. In CashSheet it updates in real time — every sale, every purchase, every expense posts immediately.

Revenue

This is the total of all sales posted to your earnings accounts. In CashSheet, every Quick Sale credits your Sales Revenue account automatically. Discounts are posted as contra-revenue, so the Revenue line shows your net earned amount.

Cost of Goods Sold (COGS)

COGS represents the direct cost of the items you sold. For restaurants and retailers using CashSheet's Inventory module, COGS is posted automatically when a sale is made — based on your recipe costs and ingredient average costs.

If COGS is showing $0, it usually means one of three things: your items have no recipes defined, your ingredients have no average cost set, or the inventory bridge task has not run yet.

Gross Profit and Gross Margin

Gross Profit = Revenue − COGS. Gross Margin % = (Gross Profit ÷ Revenue) × 100. For a restaurant, a healthy gross margin is typically 65-75%. If yours is lower, review your recipe costs and menu prices.

A $12.99 sandwich with $3.62 in ingredient costs gives a gross margin of 72%. Sell 100 per day and your daily gross profit is $937.

Operating Expenses

These are the costs of running your business that are not directly tied to production: rent, utilities, payroll, marketing. Record these as Bills or Expenses in CashSheet and they flow into your P&L automatically.

How to use your P&L

Pull your P&L weekly. Compare this week to last week and to the same week last year. If Revenue is up but Gross Profit is flat, your food costs are rising. If Operating Expenses are growing faster than Revenue, you have a cost control problem. The P&L does not lie — but only if your data is complete and current.

Frequently Asked Questions

Quick answers about the three-product platform — CashSheet, MakeSheet, and CashSheet AI.

CashSheet is a cloud-native operations platform with three products on one foundation: CashSheet for double-entry accounting and sales orders, MakeSheet for LP-based production planning, and CashSheet AI for commodity contract management. Every customer gets a dedicated silo with complete tenant isolation.

CashSheet handles the books — chart of accounts, journal entries, invoices, bills, sales orders, financial reports. MakeSheet is the production-planning engine: it solves a linear program against your orders, yields, and capacity to recommend today's fab mix. CashSheet AI manages commodity supply contracts, indexed pricing, and basis exposures. You can run any one of them on its own, or all three on the same silo.

MakeSheet is built for protein and food processors — beef, pork, poultry, seafood, dairy. Anywhere a raw input is broken down into many sellable products through a yield matrix, where the question every shift is "what should we make today given today's orders, prices, and what's in the cooler?" Wagyu fabricators, beef harvest plants, further-processing facilities, and meal-kit operations are all good fits.

Given your open orders, raw material on hand, yield matrices, market prices, and shift/grind/drop limits, the solver finds the production mix that maximizes contribution margin — typically across thousands of variables and hundreds of constraints. A typical solve runs in under 100 ms. The same engine powers Check Availability in sales-order entry: it tells you whether a new order can be promised before the rep hits send.

Yes. Each tenant can register multiple facilities (plants, freezers, warehouses, distribution centers). The LP solver runs per facility, so each plant gets its own production plan, but financial reporting rolls up at the entity level. Cross-facility inventory transfers are first-class — what one plant ships, the receiving plant sees as availability.

Every customer runs in their own silo: a dedicated Postgres database, dedicated application containers, and a dedicated subdomain (e.g. yourname.cashsheet.com). There is no shared multi-tenant database table where one bug could leak rows between customers. The boundary is enforced at the infrastructure layer, not in application code.

CashSheet is built on a full double-entry accounting engine with chart of accounts, journal entries, ledgers, balance sheets, income statements, and cash-flow statements — compatible with GAAP and IFRS reporting principles. Every sales order, bill, and inventory movement posts proper journal entries automatically.

Yes. CashSheet imports OFX and QFX bank statements directly, and accepts CSV for customers, vendors, items, sales orders, and most other entities. Direct connectors to QuickBooks Online, Xero, and major ERPs are handled during onboarding rather than self-serve — that way the migration is supervised end-to-end and your opening balances land correctly.

We host the silo for you on cloud infrastructure (default), or deploy into your own cloud account or on-prem if compliance requires it. Typical onboarding for a single-facility tenant is two to three weeks: provision the silo, load chart of accounts and master data, configure the yield matrix and capacity limits if you're using MakeSheet, and run a parallel period before cut-over.

Pricing scales with which products you use (CashSheet, MakeSheet, CashSheet AI), how many facilities you run, and the size of your operation. There's no published per-seat tier because the spread between a one-plant fabricator and a five-plant operation is too wide for that to be honest. Send us a note and we'll quote you in a day or two.

Yes. Every customer gets email support and access to documentation. MakeSheet customers also get direct access to the engineers who built the solver — when a plan looks wrong, we want to see it, not triage it through a ticket queue.

Reach out via the contact form below or email [email protected]. We'll set up a 30-minute call to understand your operation and show you a demo silo running on data shaped like yours.

Run your plant, not a spreadsheet.

MakeSheet plans the day. CashSheet posts the entries.

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